Privacy Policy
The Sovereign Feminine
Last updated: 26 October 2026
1. Introduction
Your privacy matters to us.
At The Sovereign Feminine, we are committed to protecting your personal information and being transparent about how it is collected, used, and stored.
This Privacy Policy explains how we process personal data when you visit our website, contact us, register for our free resources, or participate in our coaching services.
We process personal data in accordance with the European Union's General Data Protection Regulation (GDPR) and applicable German data protection laws.
2. Who We Are
The Sovereign Feminine is operated by:
Majic Consulting
Registered in: Germany
Business address: Lindenweg 12, 73660 Urbach, Germany
Legal form: Einzelunternehmen
Email: mila@thesovefem.com
Website: https://www.thesovfem.com
Majic Consulting is the data controller responsible for the processing of personal data described in this policy.
For questions about your personal data or to exercise your privacy rights, please contact us using the email address above.
3. Personal Information We Collect
Depending on how you interact with our website and services, we may collect:
Information you provide directly
Your name and email address
Contact details and information submitted through website forms
Booking and appointment information
Information necessary to prepare invoices and manage payments
Messages, questions, or enquiries you send us
Information voluntarily provided during coaching registration or intake
Personal and wellbeing information
As part of our somatic coaching services, you may choose to share information about your emotional wellbeing, personal experiences, physical health, stress, or other sensitive circumstances.
Some of this information may qualify as special-category personal data under GDPR.
We treat this information with particular care and limit its collection to what is necessary for the stated purpose.
Technical and website information
When you visit our website, certain information may be collected automatically, including:
IP address and approximate location
Browser type and device information
Pages visited and website interactions
Referral sources
Cookie preferences and relevant technical identifiers
The exact technical information collected depends on your consent choices and the website services in use.
4. How We Use Your Information
We process personal information for the following purposes:
Purpose
Legal basis under GDPR
Responding to enquiries and arranging coaching sessions
Article 6(1)(b), where necessary for pre-contractual steps or performance of a contract
Delivering coaching services and managing bookings
Article 6(1)(b), performance of a contract
Creating invoices, maintaining accounting records, and meeting tax obligations
Article 6(1)(b) and Article 6(1)(c), legal obligation
Delivering the Free Reset Course requested by you
Article 6(1)(b), where applicable to the requested free service
Sending newsletters, promotional emails, and other marketing communications
Article 6(1)(a), consent, where required
Processing sensitive health or wellbeing information
An appropriate Article 6 basis and a separate Article 9 condition, such as explicit consent under Article 9(2)(a)
Measuring website performance through optional analytics technologies
Article 6(1)(a), consent, where required
Maintaining website security and preventing misuse
Article 6(1)(f), legitimate interests, where applicable
Where we rely on legitimate interests, we consider the necessity of the processing and its potential impact on your rights.
Where we rely on consent, you may withdraw it at any time without affecting the lawfulness of processing carried out before withdrawal.
5. Coaching and Sensitive Personal Information
Our coaching services may involve discussions about personal experiences, emotional wellbeing, stress, physical sensations, and other aspects of your life.
We understand that this information can be particularly personal.
Where we process health-related or other special-category information, we will do so only when an appropriate legal basis and additional GDPR condition apply.
Where explicit consent is our chosen condition, we will request it separately and clearly before processing that information.
We will not use information shared during coaching for advertising or unrelated marketing purposes.
Access to coaching information is limited to authorised individuals who need it for the delivery or administration of services.
Coaching intake forms and session notes are collected and stored via GSuite and deleted within 90days after the final session.
6. Free Reset Course and Email Communications
When you register for the Free Reset Course, we collect your email address and any other information requested on the registration form.
We use this information to provide access to the course and send the related delivery email.
Our email communications are managed through Squarespace Email Campaigns.
We may also offer you the option to receive newsletters, updates, new practices, and information about The Sovereign Feminine's services.
Marketing emails are sent where we have obtained the consent required by applicable law or another valid legal permission applies.
Registering for the Free Reset Course does not, by itself, require you to agree to unrelated marketing communications.
You can unsubscribe from marketing emails at any time by clicking the unsubscribe link included in our emails or contacting us directly.
We may retain limited information about your subscription preferences to respect your choices and demonstrate compliance with applicable requirements.
7. Coaching Bookings and Payments
Coaching sessions and programmes are arranged through direct communication.
We may collect and process information necessary to:
Respond to booking requests
Arrange and manage appointments
Communicate about sessions and programmes
Issue invoices
Track payments
Maintain legally required accounting records
Payments are handled through bank transfer.
Where third-party financial or accounting providers are involved, they may process information necessary to complete payments or meet applicable legal requirements.
We do not request or store payment card details through our website unless a separate payment service is introduced and disclosed.
8. Website Analytics and Cookies
Our website is built using Squarespace and uses Google Analytics and Google Tag Manager.
These services may help us understand website traffic, visitor interactions, and how our content performs.
Google Tag Manager is a tool for managing website tags. The information collected depends on the tags configured through it.
Where required by law, optional analytics technologies are activated only after you have provided the appropriate consent.
You may manage or withdraw your cookie consent through our website's cookie preferences controls.
For more information, please refer to our Cookie Policy.
9. External Links and YouTube
Our website may contain links to third-party platforms, including YouTube, where our Free Reset Course and other resources may be hosted.
These videos are accessed through external links rather than embedded directly on our website.
When you follow a link to YouTube or another third-party website, that provider may collect and process your information according to its own privacy policy.
We encourage you to review the privacy practices of external websites before sharing personal information.
YouTube and other Google services are subject to Google's Privacy Policy:
https://policies.google.com/privacy
10. Sharing Your Information
We do not sell your personal information.
We may share personal information with trusted service providers where necessary to operate our website, communicate with you, deliver services, or meet legal obligations.
These may include:
Squarespace: Website hosting, forms, and email communications
Google: Website analytics and tag management
GSuite: Business correspondence
Lexware: Invoicing and financial administration
Where providers process personal data on our behalf, we take appropriate steps to ensure that suitable data protection arrangements are in place.
We may also disclose information where required by law or where necessary to establish, exercise, or defend legal claims.
11. International Data Transfers
Although Majic Consulting is based in Germany, some of our service providers may process personal information outside Germany or the European Economic Area (EEA).
Where personal data is transferred to a country outside the EEA, we take steps to ensure that the transfer complies with applicable data protection requirements.
Depending on the provider and destination, safeguards may include:
European Commission adequacy decisions
The EU–US Data Privacy Framework, where applicable
Standard Contractual Clauses approved by the European Commission
Additional safeguards where required
You may contact us for information about applicable transfer safeguards.
12. How Long We Keep Your Information
We retain personal information only for as long as necessary for the purposes for which it was collected, or where required by applicable law.
Our retention periods depend on the type of information:
Information
Retention
General enquiries
90 days
Free Reset Course registrations
For as long as needed to deliver the resource, subject to the applicable retention policy
Marketing subscription data
Until you unsubscribe or withdraw consent, with limited suppression or consent records retained where necessary
Booking and client administration records
90 days
Coaching intake forms and sensitive information
90 days
Invoices and accounting records
For the applicable statutory retention period under German law
Website analytics information
Up to 14 months
When information is no longer required, we delete it or anonymise it where appropriate, unless continued retention is legally required.
13. How We Protect Your Information
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration, or disclosure.
These measures may include secure website connections, access restrictions, account security controls, and the use of service providers with appropriate data protection safeguards.
No method of electronic storage or internet transmission is completely secure. However, we aim to maintain safeguards appropriate to the nature and sensitivity of the information processed.
14. Your Privacy Rights
Under the GDPR, you may have the following rights in relation to your personal data:
Right of access: Request information about the personal data we hold about you.
Right to rectification: Ask us to correct inaccurate or incomplete information.
Right to erasure: Request deletion of your personal data where the applicable legal conditions are met.
Right to restriction: Ask us to limit certain processing activities.
Right to data portability: Receive certain personal data in a structured, commonly used, machine-readable format.
Right to object: Object to processing based on legitimate interests, and object at any time to processing for direct marketing.
Right to withdraw consent: Withdraw consent at any time where processing is based on consent.
These rights are subject to the conditions and exceptions provided by applicable law.
To exercise your rights, please contact us at:
We will respond in accordance with the time limits established by applicable data protection legislation.
15. Complaints
If you have concerns about how your personal information is processed, please contact us first so we can try to resolve the matter.
You also have the right to lodge a complaint with a competent data protection supervisory authority, including the authority responsible for Majic Consulting in Germany.
Federal Commissioner for Data Protection and Freedom of Information (BfDI). https://www.bfdi.bund.de/
You may also have the right to contact a supervisory authority in the EU or EEA country where you habitually reside, work, or where an alleged infringement occurred.
16. Children's Privacy
Our website and coaching services are intended for adults.
We do not knowingly collect personal information from children for the purpose of providing coaching services.
If we become aware that personal information has been collected inappropriately from a child, we will take appropriate steps in accordance with applicable law.
17. Automated Decision-Making
We do not use your personal information for solely automated decision-making, including profiling, that produces legal or similarly significant effects concerning you.
18. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, website technologies, or legal obligations.
Any updates will be published on this page with a revised last-updated date.
We encourage you to review this policy periodically.
19. Contact
If you have any questions about this Privacy Policy or the way we handle your personal information, please contact:
Majic Consulting
The Sovereign Feminine
Lindenweg 12 73660 Urbach
Germany
Email: mila@thesovefem.com
Website: https://www.thesovfem.com